Executive Assistant RGF Staffing

We're seeking a skilled Executive Assistant with a focus on providing high-quality support to our executives and stakeholders.

In this role you will act as a multitasker who enjoys juggling a variety of priorities on a daily basis. You will (directly or indirectly) support board members by providing high-quality administrative and clerical assistance.

While working in a team, you can take initiatives and seek out opportunities to take ownership, to develop and improve.
In this role, you'll be responsible for the following key activities:

1. Calendar Management & Communication

• Manage executive calendars, appointments, emails, and phone calls;
• Act as a point of contact between executives and employees/stakeholders;
• Prepare, facilitate, and distribute internal communications via Microsoft Office 365 and other online platforms.

2. Event & Meeting Planning

• Organize simple and complex (international) meetings and events, either by yourself or with a project team;
• Prepare materials for meetings and attend to take minutes and keep track of actions;
• Organize personnel activities and meetings.

3. Project Ssupport and Office Management

• Support global departments with various administrative tasks and projects;
• Prepare and monitor documentation and proposals for procedures, processes and projects.

The ideal Executive Assistants recognize themselves in the following profile:

• Solid organizational skills, including multitasking and time-management;
• Reliable and acts with integrity, is flexible and stress resistant;
• Works well in a team as well as individually;
• Flexible in adapting your working style;
• Comfortable working in a political and dynamic environment;
• Strong business acumen, at a strategic/organizational level to assess the needs and actions;
• Excellent communication and interpersonal skills;
• Excellent English language skills, both verbal and written;
• Outstanding knowledge of MS Office and tech-savvy;
• Qualifications as Executive Assistant or Office Management with a minimum 5 years of progressive experience in preferably within an international organization.

At RGF Staffing, we focus on creating new value for our society to contribute to a brighter world where all individuals can live life to the fullest. We are a Global business operating across 12 countries, supporting 400,000 people each day to find jobs. We create opportunities for life.
At RGF Staffing, we recognize that diversity is a key driver of success in our business, and we are dedicated to fostering an inclusive workplace that respects, values, and celebrates the unique differences of our people.

• Fixed term: 6 months, no probationary period;
• A salary between €3500-4500 gross per month at 40 hours per week, excluding 8% holiday allowance. We expect you will work an average of 40 hours a week;
• You are entitled to 20 statutory leave and 5 non-statutory leave days at 40 hours per week;
• If you use public transport, you will receive a travel allowance on a declaration basis for commuting based on public transport second class. If you do not use public transport you will receive an untaxed reimbursement of € 0.24 per kilometer for a maximum of 100 km one way travel;
• You will be automatically signed up for our collective pension scheme at ASR with an employee contribution of 4.3%;
• Lunch facility HQ Almere;
• Possibility to use collective discount on health insurance.